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Executive Assistant


Viavera Recruitment is a company specialized in the selection and recruitment of (higher) educated candidates. We provide mostly permanent and sporadic temporary assignments with and for our customers. Our offices are strategically located in the major cities (Ghent, Antwerp, Brussels, Leuven and Zaventem). This allows us to appeal to both candidates and companies from a wider region. What differentiates us from most of the other recruitment agencies is that the candidate is our First “Point of Interest” The interview is a two-way street, which allows us to get a more profound view on the values, the personality, the expectations and the motivation of our candidate. The job offering is however not the end of the road, we also provide HR advice/services to our customers and career advice to our candidates.


  • Coordinating and monitoring the CEO's and direction board's (10p.) agenda
  • Organizing internal meetings and ensuring the follow-up (agenda, minutes, …)
  • Booking catering and travels
  • Organizing events (quarterly staff meeting and dealers conventions)
  • Translating circulars: French/Dutch/English
  • Managing the incoming and outgoing postal mail
  • Adapting document layouts, preparing PowerPoint presentations

Reporting in SAP (50 %) :

  • Creation of Purchasing requests, manage service entries
  • Expense notes


  • You have a significant experience as an Personal/Management Assistant
  • You have an excellent knowledge of French, with a really good knowledge of English and Dutch
  • You obtained a Bachelor's degree 
  • An excellent knowledge of MS Office, a first experience with SAP
  • You are discrete, stress resistant and can manage last minute changes
  • You are adaptable, resourceful, hands-on and helpful
  • You are service oriented and a multi-tasker
  • You have a sense of priority and are able to shoulder a heavy workload.


  • an interesting salary package with a company car
  • a fixed contract 
  • a good accessibility by public transport in the Zaventem Area
  • being part of an international company
  • Young & dynamic international environment

Executive Assistant

ViaVera recruitment
1930 Zaventem
Uren (per week): 

Published on 05/21/2020