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Proposal Writer - eSolutions Group (A GHD Company)

eSolutionsGroup (a GHD company) is a multi-disciplinary consulting firm. We specialize in web design and development, branding, communications, marketing and creative strategies. We build and offer customized and out-of-the-box digital solutions for our clients.

About the job:

We are looking for a full-time Proposal Writer to work closely with company leaders and senior business development team members The successful candidate will be based in either our Ottawa or Waterloo office, will coordinate input from technical experts, and write and produce proposals that win even more business for our fast-growing organization.

It is a rewarding role as you help eSolutionsGroup grow its public sector business throughout Canada, the U.S. and Australia. An integral part of the Sales & Marketing team, you will work side by side with talented writers and designers, experienced marketers, top-notch account representatives and project managers, and some of the brightest web and mobile development folks in the business today.

You will contribute to constant improvement in our communications by leading enhancements, developing new proposal content and refining how we communicate our brand, products and services through proposals tailored to each client and prospective client.

About you:

You have a knack for reviewing Requests for Proposals, sifting through the myriad of charts and detailed requirements, gathering the data needed, then presenting that information in a way that helps connect potential clients with the value eSolutions offers best.  Primarily a writer, your skill in communication is matched only by your attention to detail and eye for accuracy, whether it’s responding to a three-page Request for Quote, or a 100-page RFP. Your writing style is summed up in just three words –Succinct. Accurate. Impactful.

Through your strong organization, communication and interpersonal management skills, you’ll ensure we never miss a deadline for proposals and successfully gather the technical responses needed from already-busy subject matter experts. You will assemble standardized information about our products and services, a proposed production schedule, and then meet with subject matter experts to collect information for any unique requirements.  
You enjoy working closely with other team members to ensure team success. You believe that the best way to stay ahead of the game is through continual learning and helping others to do the same.

What you'll do:

•Daily monitoring of procurement sites including Merx, bids&tenders, Biddingo, Ontario Tenders Portal, BidSync, Canadian public tenders, Provincial and State sites
•Review RFx documents for fit with the support of Team Members
•Supports eSolutions’ Executive Team and Project Managers in proposal preparation including; responses to RFP requirements, cover letters, executive summaries, references, project summaries and more
•Manages Executive Leadership’s active and prospective RFP opportunity list
•Responsible for proposal ‘setup’ using templates provided adhering to company style guide
•Supports final proposal edits, proofreading and submission (electronic and hardcopy)
•Manage active and submitted RFP list in BST system (add opportunities, qualifying successful bids, losses, etc.)
•Maintain knowledge base of proposal assets ensuring accuracy and relevance of content
•Knowledge of MS Word, Adobe Acrobat Pro and familiarity with procurement websites is an asset

Your skills, experience and qualifications:

•Minimum 3 - 5 years of experience writing proposals for a software company or marketing agency, or a similar role
•Minimum university degree or college diploma in Rhetoric, Communication Design, Marketing, Technical Writing or similar programs
•Phenomenal writing skills with a corresponding passion for details ranging from numbers and product specifications to grammar and spelling
•Organized, detail-oriented, with the ability to work in a constantly changing environment
•Professional conduct with a high level of integrity and interpersonal skills
•Demonstrated ability to thrive in a collaborative team-based environment
•Communicate fluently with client in English as required (written and verbal)
•Proficient with Microsoft Office

More information about us:

eSolutionsGroup helps public sector clients across North America to connect with communities and deliver services more efficiently through award-winning design integrated with advanced web and mobile applications. 20 years in business. 375+ public sector clients. More than 120 marketing and technology awards in the past 5 years. It all adds up. Learn more at

We offer a professional working environment and culture, and believe that work/life balance contributes to the success and happiness of our people. We also offer competitive salary packages based on qualifications, skills and experience.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. eSolutionsGroup is an equal opportunity employer. Upon request, eSolutions will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

Proposal Writer - eSolutions Group (A GHD Company)

Waterloo, CA 95215

Published on 11/21/2020