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Team Assistant


international company


As an assistant of 3 directors, you will be responsible for the following tasks:

  • Management of agendas (planning and organization of meetings and facilities + follow-up + administration).
  • Assistance of the partners and directors in managing workload and recording priorities.
  • Submission of event invitations, news alerts and mailings to clients and arrangements of practicalities in this respect.
  • Organization of internal and external meetings and events, as well as identification of locations, prospection, negotiation, etc.
  • Attendance during meetings: minutes, reports and collection of preparing documents and agendas.
  • Follow-up on billing.
  • Management of electronic filing database.
  • Printing, binding and lay-out of documents.
  • Compiling of to do-lists and vacation overviews.
  • Follow-up on the CRM-system.
  • Recording of registrations of seminars and follow-up on practicalities and invoices.


  • You have a perfect knowledge of Dutch, and have a good working knowledge of English.
  • You have a Bachelor's degree
  • You are willing to work with young and eager professionals, in a very dynamic environment.
  • Very good knowledge of Microsoft Office.
  • Strong organizational skills (able to successfully handle multiple tasks at the same time and to prioritize).
  • Strong communication & interpersonal skills to perform successfully in a fast-paced and client-oriented environment.
  • Professional, dedicated & hardworking.
  • Proactive, able to take initiatives & flexible.
  • Stress-resistant (able to work towards deadlines efficiently).


  • a temp to perm contract, or fixed contract
  • a good accessibility by public transport
  • lots of learning and training possibilities
  • being part of an international company with flexible working hours

Team Assistant

Viavera - Antwerpen
2600 Antwerp
Uren (per week): 

Published on 11/22/2019